How To Package a Buyer File
a buyer file is made up of 3 KEY Parts: Application, Mortgage pre-approval & supporting documentation
Once your MyHouseKeys.com account is setup you will upload your buyer file to your File Cabinet which is accessible from the user menu. View this 2-Page Guide to see an Illustration of the Process.
Note: HouseKeys is providing this standard buyer application packet as a guide. Make sure to check out each program page to see if there are any additional documents that are required for a particular program.
Home BUyer application
Part A-D: Household Info
Members, Income Sources, Employment History Assets, Liabilities etc.
Part E: intent to follow the rules (abide)
This is a quick breakdown of the rules involved with an income-restricted home and making sure that you agree to follow the rules. Note: This doesn’t replace your recorded restriction agreement.
part f: certification and authorization
By signing this form, you authorize HouseKeys to process your application and share your information with the parties involved with the transaction. You also certify that you are providing accurate information.
You are required to download, complete the application and upload a PDF copy to our File Cabinet along with all the required documents. Your application may need additional forms depending on your individual and household’s situation. Please scroll to the bottom of the page to find them and see if they apply to you. Please visit the How To Videos for more information.
2. mortgage pre-approval
In most cases, you will be required to use an approved, registered lender from pre-approval to close of escrow. A lender packet includes the pre-approval letter for the correct purchase price, a copy of the loan application and lender info, and a transmittal summary with the payment info. You can find samples in the Document Checklist section. If you are unable to reach a lender in time, use the “Path to Affordability (PTA)” Online Form to show how you plan on purchasing the home. This will buy some time with the file operations team while you search for a lender.
As a courtesy to jurisdictions and applicants, HouseKeys provides an approved lender list to help applicants quickly locate a lender that can lend on deed-restricted properties.
Any lender can join the list. Lenders are added to this approved list once they have successfully attended The Loan Officers' Training Program with HouseKeys staff, and their Lender’s Legal department has reviewed and approved program restrictions.
This ensures lenders are equipped to close loans with specific program deed restrictions successfully.
HouseKeys does not receive kickbacks or endorse any lender or loan officer. Lenders pay an annual registration fee and are evaluated for compliance and customer service.
If you do not use an approved lender, you may not be able to enter drawings for opportunities and you may be required to switch to an approved lender before signing a purchase contract. Make sure the you select a lender that can lend in the city you are looking to buy. The list indicates that under each of the Loan Officer's names.
You can view and download a list of registered lenders by clicking the button below.
Selecting your City preferences
Refer to the Program’s Exhibit E document for specific city preference information. Then, via your MyHouseKeys Account, indicate your city preferences. Refer to the videos below for more details.
3. MINIMUM DOCUMENTS REQUIRED TO ENTER A DRAWING AND BE RANKED
MANDATORY: Complete Member, Income and Asset Profiles at www.myhousekeys.com
Refer to the video HERE for instructions
Loan Pre-APPROVAL Letter from the approved HouseKeys Lender List
Loan Docs: 1003 and 1008 (from your loan officer)
Income: Last 30 days Paystub(s) for each job
The most current benefit award letters (e.g. Social Security, Disability, Unemployment, Pensions, etc.)
If Self Employed, most current Schedule C and a Year-to-Date Profit and Loss
Statement (signed and dated) – for each business separately.
Most Recent Filed Federal Tax Return (all pages) – 2024 -- Including w-2’s and 1099 forms
Most recent 2 months statements from all asset accounts (Checking, savings, retirement, etc.)
Gift Letter, if applicable, and the doner’s current bank statement with sufficient funds
dentification Documentation for each of the Household Members (Government issued photo ID)
Upload City Preferences supporting documents to prove you meet the city’s preferences (if applicable). Please refer to Exhibit E (look for City of Morgan Hill)
IMPORTANT
In some cases, certain Opportunities require more documents than those listed here. Please double-check the Opportunity Drawing Notice for the property you are applying for to ensure you submit all THE required supporting documents by the designated deadlines.
Applicants who miss the deadlines to enter the drawings or deadlines submit the necessary documentation will be skipped.
Minimum Documents checklist for some drawings: click here
FULL Document Checklist
The Home Buyer Checklist breaks down the supporting documentation needed from an applicant to determine their eligibility. This is primarily focused on household members, income, and assets. Documents are also required to verify identity, any major family changes (divorce, death, birth), Gift Funds, Child or Marital Support, Property Ownership, and your Homebuyer Education Certificate from a HUD-approved counseling Agency.
Once notified and given a File Submission Deadline, you must provide all documents in the checklist. Please refer to your drawings ODN for specific information about your drawing.
Mortgage Pre-Approval Document Samples
Form 1003 - Uniform Loan Application (see sample 1003) with Lender Information (see sample lender info)
Form 1008 - Uniform Transmittal Summary (see sample 1008)
